Home Procurement

Procurement processes & tools
designed for the legal function.

Leverage competitive tension and demonstrate value.

Delivering measurable value.

Lawcadia captures data and efficiently controls the process through each stage of the
procurement lifecycle.

Panel Establishment

Establish new legal panels using a streamlined and efficient RFP process specifically designed for the selection and management of legal panels and RFPs.

Not only does this provide an efficient and repeatable process, it also maintains competitive tension between your legal service providers.

Vendor Management

Review and manage your existing legal panels and use past firm performance to enhance your team’s decision-making processes.

All tendering and matter data including pricing, scope, budget, invoices and supplier evaluation is captured securely informing future engagement decisions.

Competitive Matter RFPs & Tenders

Create a competitive, digitized, repeatable tender process allowing for the easy comparison of like firms with like, ensuring the right firm is engaged for the right matter every time.

Engagement

Work with your firms to set and manage scope and establish pricing arrangements, including fixed fee, alternative fee and capped fee agreements, institute budget agreements and implement measurable, repeatable ongoing engagement processes and practices.

Scope Control

Create clear boundaries around what is in and out of scope, including identification of assumptions, control scope creep, track and manage change requests, and establish efficient approval processes prior to the completion of work.

Streamline Approvals

Gain complete oversight of the legal function through logic-based workflows that are mapped to your unique business rules ensuring the right approval processes are in place. Some examples include approvals and workflow customised for work allocation, prior to law firm engagement, for certain types of matters or size of spend, change of budget, invoice review, and much more.

Financial Management

Track actual spend, forecast spend and work-in-progress, control budget creep, and track and manage change requests at matter, law firm and client levels.

Forget excel spreadsheets and manual processes and manage your external legal spend in the one secure location.

Reporting & Analytics

Automate the data collection, collation and analysis process and capture data throughout the procurement lifecycle.

With extensive reporting options on external spend, legal departments can also gain insight into working processes, provider relationships and performance.

Supporting the legal function.

Transparency

Lawcadia provides complete visibility of who is buying legal services internally, fees agreed, invoices received and approved.

Objective Decision-Making

With Lawcadia, all buying decisions are supported by objective data which can be measured, monitored and audited.

Reporting & Analytics

Procurement loves data and Lawcadia provides rich, accurate data on spend, matter types, price, vendor, and business unit.

Logic-based Procurement

Automated workflows with built-in logic so that the right actions, processes and approvals can be established and streamlined in one system.

Complete Oversight

Monitor the buying process and have complete oversight over the buying legal services, and leverage accurate data to demonstrate value for money and capture savings.

Internal Processes

Lawcadia supports and complements existing procurement processes and systems with workflows and integrations available.

Predictability

Forecasting is a critical part of strategic decision-making and financial planning. Lawcadia facilitates this by capturing historic data and anticipated future spend.

Law Firm Management

Lawcadia provides objective and subjective data to evaluate the performance of legal services providers, informing future buying decisions.

Efficient Transfer of Data

With our secure interface between organisation and law firm, data is accurately and efficiently transferred between both parties.

Insights for Procurement

6 Steps to Managing the Legal Category

Navigating the legal category can be challenging for those who are non-lawyers. We share our top tips and 6 steps to managing the legal category in this helpful infographic.

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Webinar: Reduce Legal Spend Using Process & Technology

As costs come under pressure, extracting maximum value from external legal spend is more vital than ever. Traditional procurement processes and purchasing systems simply aren’t effective in the legal category, and this webinar explores why this is the case and shares proven solutions that combine processes and technology to maximise value and provide oversight and control.

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The Rise of the Legal Procurement Movement

Join our fireside chat with legal procurement expert Dr. Silvia Hodges Silverstein as we unpack the rise of the legal procurement movement, the anticipated interest in APAC of cost savings initiatives and how procurement and legal can partner successfully.

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Buying Legal Services – Insights from Roundtable Discussion

We were thrilled to be invited to facilitate an expert round-table with an interactive group of procurement professionals tasked with delivering effective procurement and spend strategies across the legal category. Following the discussion we prepared an infographic highlighting the key points.

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7 Strategies to Reduce Legal Costs Now 

Budgets are already under pressure and the legal department is no exception. We have prepared 7 strategies that have been proven to reduce legal costs, and what is more they can be implemented very quickly without impacting headcount.

READ MORE

Download the introduction to
legal procurement.

An easy to digest overview of legal procurement for professionals
not intimately acquainted with the legal industry.

We're helping these organisations transform their legal operations
CLIENT TESTIMONIAL

Lawcadia provided us with the system we needed to ensure we could accurately track our matters, budget and spend across the legal function.

Nigel Lowry, General Counsel & Company Secretary
Ausgrid
CLIENT TESTIMONIAL

Lawcadia has made a big difference to how we organise and manage our external briefings – it is now easy to get multiple quotes making it easier for the team to comply with our internal procurement processes.  We have also been able to consolidate our external spend and gain efficiencies at billing time, for both us and our law firms.

Sean, Legal Operations Counsel
Statutory Authority
CLIENT TESTIMONIAL

We are now tracking spend and ensuring matters are managed appropriately including clear engagement instructions. This has resulted in reduced cycle time to invoice and payment.

Daniel Johnston, Manager, Commercial & Legal Services
Life Without Barriers
CLIENT TESTIMONIAL

We have found Lawcadia’s [matter management] useful, and easy to use and now have access to reliable data about the types of work we are performing and where the instructions are coming from.

Jacinta Dale, General Counsel & Company Secretary
JBS Australia
CLIENT TESTIMONIAL

As a specialist liability insurance provider, we wanted more control over our legal spend and law firm relationships. Lawcadia has enabled us to set, track and control scope and budget, ensuring control over individual matters at a time when global oversight across spend is a key imperative.

Petra Lucioli, Claims Manager
Delta Insurance
CLIENT TESTIMONIAL

The Lawcadia team have partnered closely with us to understand our requirements and service needs. The platform has helped us enormously in establishing and managing our legal service providers including better scoping of work, expense management and identifying opportunities for efficiencies and quality improvement.

Dion Gooderham, Director of Legal Services
Uniting Church in Australia
CLIENT TESTIMONIAL

I have been using Lawcadia for a key infrastructure client and I find it is easy to use, and importantly, gives my client the information they need to manage scope and budget.

Scott Alden, Partner
Holding Redlich
CLIENT TESTIMONIAL

With Lawcadia we have transformed the way we procure and manage our external legal services. I am very supportive of innovation that enables teamwork and collaboration, and that is certainly a benefit that Lawcadia brings.

Sean Ventris, Head of Legal
CSR Limited

ISO 27001 Certified

Designed and built to comply with the most stringent global security standards, Lawcadia is ISO 27001:2013 certified.

Dedicated Support

Platform implementation, training and on-going support is provided by a dedicated Customer Success Manager.

On-Boarding

We provide a fast and professional on-boarding service so legal departments, law firms and other team members can get started right away.

Transform your legal operations with the matter and spend management system built for in-house teams and their law firms with RFPs, scope controls, workflow automation, and reporting.

Request a Demo