Legal Procurement | Spend Management & RFPs

Home Procurement

Procurement processes & tools
designed for the legal function.

Leverage competitive tension and demonstrate value.

Delivering measurable value.

Lawcadia captures data and efficiently controls the process through each stage of the
procurement lifecycle.

PANEL ESTABLISHMENT
VENDOR MANAGEMENT
COMPETITIVE TENDERS
ENGAGEMENT
SCOPE CONTROL
STREAMLINE APPROVALS
FINANCIAL MANAGEMENT
REPORTING & ANALYTICS

Panel Establishment

Establish new legal panels using a streamlined and efficient RFP process specifically designed for the selection and management of legal panels and RFPs.

Not only does this provide an efficient and repeatable process, it also maintains competitive tension between your legal service providers.

Vendor Management

Review and manage your existing legal panels and use past firm performance to enhance your team’s decision-making processes.

All tendering and matter data including pricing, scope, budget, invoices and supplier evaluation is captured securely informing future engagement decisions.

Competitive Matter RFPs & Tenders

Create a competitive, digitized, repeatable tender process allowing for the easy comparison of like firms with like, ensuring the right firm is engaged for the right matter every time.

Engagement

Work with your firms to set and manage scope and establish pricing arrangements, including fixed fee, alternative fee and capped fee agreements, institute budget agreements and implement measurable, repeatable ongoing engagement processes and practices.

Scope Control

Create clear boundaries around what is in and out of scope, including identification of assumptions, control scope creep, track and manage change requests, and establish efficient approval processes prior to the completion of work.

Streamline Approvals

Gain complete oversight of the legal function through logic-based workflows that are mapped to your unique business rules ensuring the right approval processes are in place. Some examples include approvals and workflow customised for work allocation, prior to law firm engagement, for certain types of matters or size of spend, change of budget, invoice review, and much more.

Financial Management

Track actual spend, forecast spend and work-in-progress, control budget creep, and track and manage change requests at matter, law firm and client levels.

Forget excel spreadsheets and manual processes and manage your external legal spend in the one secure location.

Reporting & Analytics

Automate the data collection, collation and analysis process and capture data throughout the procurement lifecycle.

With extensive reporting options on external spend, legal departments can also gain insight into working processes, provider relationships and performance.

Supporting the legal function.

Transparency

Lawcadia provides complete visibility of who is buying legal services internally, fees agreed, invoices received and approved.

Objective Decision-Making

With Lawcadia, all buying decisions are supported by objective data which can be measured, monitored and audited.

Reporting & Analytics

Procurement loves data and Lawcadia provides rich, accurate data on spend, matter types, price, vendor, and business unit.

Logic-based Procurement

Automated workflows with built-in logic so that the right actions, processes and approvals can be established and streamlined in one system.

Complete Oversight

Monitor the buying process and have complete oversight over the buying legal services, and leverage accurate data to demonstrate value for money and capture savings.

Internal Processes

Lawcadia supports and complements existing procurement processes and systems with workflows and integrations available.

Predictability

Forecasting is a critical part of strategic decision-making and financial planning. Lawcadia facilitates this by capturing historic data and anticipated future spend.

Law Firm Management

Lawcadia provides objective and subjective data to evaluate the performance of legal services providers, informing future buying decisions.

Efficient Transfer of Data

With our secure interface between organisation and law firm, data is accurately and efficiently transferred between both parties.

Insights for Procurement

6 Steps to Managing the Legal Category

Navigating the legal category can be challenging for those who are non-lawyers. We share our top tips and 6 steps to managing the legal category in this helpful infographic.

7 Strategies to Reduce Legal Costs.

We have outlined 7 proven strategies to trim your legal budget and reduce wastage without cutting headcount. What’s more they can be implemented very quickly. Download the free whitepaper now.

READ NOW

We're helping these organisations transform their legal operations

CLIENT TESTIMONIAL

The legal team at Virgin Australia found the design thinking workshops with Lawcadia to be invaluable as they helped us to identify and clarify our pain points and then explore new ways to solve problems using technology.

Susan Schneider, General Manager, Legal & Compliance

Virgin Australia

CLIENT TESTIMONIAL

The implementation of Lawcadia has made administration of our legal matters much easier. We now have the ability to manage our internal approval processes and external briefing arrangements and to track costs across all of our matters, in one place. Lawcadia’s support and customer service have been excellent throughout.

Sarah Norgate, Head of Legal – Supermarkets & Convenience

Metcash

CLIENT TESTIMONIAL

Lawcadia provided us with the system we needed to ensure we could accurately track our matters, budget and spend across the legal function.

Nigel Lowry, General Counsel & Company Secretary

Ausgrid

CLIENT TESTIMONIAL

Lawcadia has made a big difference to how we organise and manage our external briefings – it is now easy to get multiple quotes making it easier for the team to comply with our internal procurement processes. We have also been able to consolidate our external spend and gain efficiencies at billing time, for both us and our law firms.

Sean, Legal Operations Counsel

Statutory Authority

CLIENT TESTIMONIAL

We are now tracking spend and ensuring matters are managed appropriately including clear engagement instructions. This has resulted in reduced cycle time to invoice and payment.

Daniel Johnston, Manager, Commercial & Legal Services

Life Without Barriers

CLIENT TESTIMONIAL

We have found Lawcadia’s [matter management] useful, and easy to use and now have access to reliable data about the types of work we are performing and where the instructions are coming from.

Jacinta Dale, General Counsel & Company Secretary

JBS Australia

CLIENT TESTIMONIAL

As a specialist liability insurance provider, we wanted more control over our legal spend and law firm relationships. Lawcadia has enabled us to set, track and control scope and budget, ensuring control over individual matters at a time when global oversight across spend is a key imperative.

Petra Lucioli, Claims Manager

Delta Insurance

CLIENT TESTIMONIAL

The Lawcadia team have partnered closely with us to understand our requirements and service needs. The platform has helped us enormously in establishing and managing our legal service providers including better scoping of work, expense management and identifying opportunities for efficiencies and quality improvement.

Dion Gooderham, Director of Legal Services

Uniting Church in Australia

Client success stories

We have a track record of partnering with our clients, delivering successful implementations and keeping our clients happy. Don’t just take our word for it – check out our case studies to learn more.

LEARN MORE

Transform your legal operations with the matter and spend management system built for in-house teams and their law firms with RFPs, scope controls, intelligent workflow automation, and BI reporting.

Request a Demo