Home RFP & Spend Management

Predictable budgets & transparent legal spend management

Collaborate with your law firms to manage external matters, budgets and spend.

Spend management reimagined

Look beyond ebilling and optimise the entire matter life cycle. Transforming the way that in-house legal teams work with their law firms, Lawcadia’s innovative spend management solution combines best-in-class workflow automation, collaboration and project management so that legal department leaders can:

  • Ensure instructions are sufficiently detailed for optimal results
  • Control firm selection and engagement with logic-based workflow automation
  • Capture and manage multiple fee structures including fee estimates, fixed and capped fees
  • Collaborate and agree scope of work and budgets up front for each matter (or phase of matter)
  • Receive, review and approve scope and budget change requests from law firms
  • Capture WIP, receive and approve invoices
Lawcadia interfaces with in-house legal and law firms


Designed for transparency & predictability

Single source of truth

Manage instructions and engagements, pricing, fee arrangements, approvals and invoices - all in the one platform.

Predictable legal spend

Work collaboratively with law firms to agree fee structures, scope of work, and budgets up front, plus manage changes to scope and budget.

Conflict check workflows built-in

Best practice workflow automation ensures law firms receive sufficient information to clear conflicts prior to receiving the confidential brief

Law firm collaboration

Benefit from a secure, shared interface and collaborate with law firms on instructions, budget, scope of work, invoices, documents, and status updates.

Competitive matter RFPs

Compare apples with apples using automated comparison reports to highlight variations on pricing, scope, project management.

Custom alerts & approvals

Customise alerts and notifications to ensure matters (and budgets) stay on track, and make control a priority with additional approval processes optional.

Workflow automation

Automate and streamline the entire matter lifecycle to eliminate unnecessary emails, followups and manual data entry.

Standardise processes

Embed consistent, structured processes through-out the legal function for oversight, controls and to continuously improve.

Close the loop

Incorporate optional in-app surveys, receive and offer feedback, and identify insights for improvement with customised reporting.

Best Practice Guide: The 8 Principles of Effective Outside Counsel Management

Adopting a best practice approach to outside counsel management will enable legal teams to manage costs and risks better, enhance service delivery, ensure strategic alignment, and demonstrate value. Download an unrestricted copy now.

Best-in-class matter RFP capability


Requests for Proposals (RFPs) can be sent directly to your firm of choice or issued to two or more firms for competitive responses.


Easily access visual comparisons and data tables to review responses including fees, scope of work and assumptions for quick decision making.



Engage your law firm of choice and manage the matter until completion with visibility over changes to scope, WIP, budget and invoices.

6 success factors for matter-based fees

Many corporate and government legal teams are successfully utilising matter-based fees as an alternative to a focus on time-based billing. Discover 6 success factors that have been tried and tested in practice as a means to balance outcomes with predictable billing.


“One year after implementation, I am glad that we chose Lawcadia as our legal document and matter management solution. The system provides great functionality and is configurable to client needs. Lawcadia’s customer service is excellent; I have particularly appreciated their collaborative approach to implementation and their ongoing responsiveness to the team’s queries.”

Aron Rattew, General Counsel
Challenger Limited

“We have implemented Lawcadia as it is cost-effective and has helped us improve the management of a high volume of matters received by the legal team from across the business. The customer service is excellent.”

General Counsel
European Manufacturing Company

“We chose Lawcadia because it lets us work in our own way, it doesn’t force us to work in its way.”

Marc N., In-House Legal Manager
Multi-National Agribusiness

“The legal team at Virgin Australia found the design thinking workshops with Lawcadia to be invaluable as they helped us to identify and clarify our pain points and then explore new ways to solve problems using technology.”

Susan Schneider, General Manager, Legal & Compliance
Virgin Australia

“The implementation of Lawcadia has made administration of our legal matters much easier. We now have the ability to manage our internal approval processes and external briefing arrangements and to track costs across all of our matters, in one place. Lawcadia’s support and customer service have been excellent throughout.”

Sarah Norgate, General Manager Legal

“Lawcadia provided us with the system we needed to ensure we could accurately track our matters, budget and spend across the legal function.”

Nigel Lowry, General Counsel & Company Secretary

“As a specialist liability insurance provider, we wanted more control over our legal spend and law firm relationships. Lawcadia has enabled us to set, track and control scope and budget, ensuring control over individual matters at a time when global oversight across spend is a key imperative.”

Petra Lucioli, Claims Manager
Delta Insurance

“The Lawcadia team have partnered closely with us to understand our requirements and service needs. The platform has helped us enormously in establishing and managing our legal service providers including better scoping of work, expense management and identifying opportunities for efficiencies and quality improvement.”

Dion Gooderham, Director of Legal Services
Uniting Church in Australia


Transform your legal operations

Intake, triage & self-service

Streamline legal requests from your internal clients through to the in-house legal team and deploy 'self-service' capabilities.

Matter management

Create, manage, and track your legal matters and seamlessly collaborate with your legal team and law firm.

Document automation

Easy-to-implement document automation generates draft documents, agreements, and contracts, plus approval workflows.

Documents & emails

Embrace efficiency with built-in email and document management, plus integrations with Outlook, Word, NetDocuments and more.

Collaboration workspace

Communicate and collaborate seamlessly with law firms by sharing files, completed documents, status updates, messages, and even Gantt charts.

Workflow automation

Lawcadia's powerful automation engine automates workflows, approval processes, documents, tasks, reporting and much more.

Spend management

Get predictable and transparent legal spend with an innovative approach to instructing, engaging, and managing outside counsel.

Regulatory & compliance workflows

Deploy easy-to-use workflow solutions for privacy, data breach reporting, regulatory reporting, and freedom of information requests.

Reports, analytics & dashboards

Say goodbye to manual reports and spreadsheets and embrace Lawcadia's automated, customised reports and dashboards.


See Lawcadia in action

Find out how Lawcadia can transform your legal operations.
Book a demo in our digital calendar now.

Transform your legal operations with the award-winning, two-sided intelligent platform built for in-house legal teams and their law firms with legal intake & triage, matter management, workflow automation, spend management, collaboration and customisable reporting.



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