Home RFP & Spend Management

Predictable budgets &
transparent legal spend.

Collaborate with your law firms to manage external matters, budgets and spend.

Spend management reimagined.

Look beyond ebilling and optimise the entire matter life cycle. Transforming the way that in-house legal teams work with their law firms, Lawcadia’s innovative solution combines best-in-class workflow automation, collaboration and project management so that legal department leaders can:

  • Ensure instructions are sufficiently detailed for optimal results
  • Control firm selection and engagement with logic-based workflow automation
  • Capture and manage multiple fee structures including fee estimates, fixed and capped fees
  • Collaborate and agree scope of work and budgets up front for each matter (or phase of matter)
  • Receive, review and approve scope and budget change requests from law firms
  • Capture WIP, receive and approve invoices
Lawcadia interfaces with in-house legal and law firms


Designed for transparency
& predictability.

Single Source of Truth

Manage instructions and engagements, pricing, fee arrangements, approvals and invoices - all in the one platform.

Predictable Legal Spend

Work collaboratively with law firms to agree fee structures, scope of work, and budgets up front, plus manage changes to scope and budget.

Conflict Check Workflows Built-In

Best practice workflow automation ensures law firms receive sufficient information to clear conflicts prior to receiving the confidential brief

Law Firm Collaboration

Benefit from a secure, shared interface and collaborate with law firms on instructions, budget, scope of work, invoices, documents, and status updates.

Competitive Matter RFPs

Compare apples with apples using automated comparison reports to highlight variations on pricing, scope, project management.

Custom Alerts & Approvals

Customise alerts and notifications to ensure matters (and budgets) stay on track, and make control a priority with additional approval processes optional.

Workflow Automation

Automate and streamline the entire matter lifecycle to eliminate unnecessary emails, followups and manual data entry.

Standardise Processes

Embed consistent, structured processes through-out the legal function for oversight, controls and to continuously improve.

Close the Loop

Incorporate optional in-app surveys, receive and offer feedback, and identify insights for improvement with customised reporting.

Best-in-class matter RFP capability.


Requests for Proposals (RFPs) can be sent directly to your firm of choice or issued to two or more firms for competitive responses.


Easily access visual comparisons and data tables to review responses including fees, scope of work and assumptions for quick decision making.



Engage your law firm of choice and manage the matter until completion with visibility over changes to scope, WIP, budget and invoices.

6 Success Factors for Matter-Based Fees

Many corporate and government legal teams are successfully utilising matter-based fees as an alternative to a focus on time-based billing. Discover 6 success factors that have been tried and tested in practice as a means to balance outcomes with predictable billing.


The legal team at Virgin Australia found the design thinking workshops with Lawcadia to be invaluable as they helped us to identify and clarify our pain points and then explore new ways to solve problems using technology.

Susan Schneider, General Manager, Legal & Compliance
Virgin Australia

The implementation of Lawcadia has made administration of our legal matters much easier. We now have the ability to manage our internal approval processes and external briefing arrangements and to track costs across all of our matters, in one place. Lawcadia’s support and customer service have been excellent throughout.

Sarah Norgate, Head of Legal – Supermarkets & Convenience

Lawcadia provided us with the system we needed to ensure we could accurately track our matters, budget and spend across the legal function.

Nigel Lowry, General Counsel & Company Secretary

Lawcadia has made a big difference to how we organise and manage our external briefings – it is now easy to get multiple quotes making it easier for the team to comply with our internal procurement processes.  We have also been able to consolidate our external spend and gain efficiencies at billing time, for both us and our law firms.

Sean, Legal Operations Counsel
Statutory Authority

We are now tracking spend and ensuring matters are managed appropriately including clear engagement instructions. This has resulted in reduced cycle time to invoice and payment.

Daniel Johnston, Manager, Commercial & Legal Services
Life Without Barriers

We have found Lawcadia’s [matter management] useful, and easy to use and now have access to reliable data about the types of work we are performing and where the instructions are coming from.

Jacinta Dale, General Counsel & Company Secretary
JBS Australia

As a specialist liability insurance provider, we wanted more control over our legal spend and law firm relationships. Lawcadia has enabled us to set, track and control scope and budget, ensuring control over individual matters at a time when global oversight across spend is a key imperative.

Petra Lucioli, Claims Manager
Delta Insurance

The Lawcadia team have partnered closely with us to understand our requirements and service needs. The platform has helped us enormously in establishing and managing our legal service providers including better scoping of work, expense management and identifying opportunities for efficiencies and quality improvement.

Dion Gooderham, Director of Legal Services
Uniting Church in Australia


Transform your legal operations.

Matter Intake & Triage

Streamline intake from your internal clients through to the in-house legal team and even to your law firms.

Matter Management

Create, manage and track your legal matters and seamlessly collaborate with your legal team and law firms.

Spend Management

Get predictable and transparent legal spend with our innovative approach to instructing, engaging and managing outside counsel.

Intelligent Legal Automation

Powered by Lawcadia Intelligence, legal teams and firms can automate complex workflows and build apps to solve unique pain points.

Document Automation

Discover easy to implement automation to generate draft documents, agreements and even complex contracts.

Business Intelligence Reporting

Automatic data collation and easily generate custom reports for strategic decision-making with BI Reporting tools.


See Lawcadia in action.

Find out how Lawcadia can transform your legal operations.
Book a demo in our digital calendar now.

Transform your legal operations with the matter and spend management system built for in-house teams and their law firms with intelligent intake, workflow automation, document automation and BI reporting.

Request a Demo